This policy applies to all staff, coaches, volunteers, contractors and anyone working on behalf of Movement Snax.

The welfare of the child is paramount.

All children have the right to protection from abuse.

Safeguarding is everyone’s responsibility.

Concerns and allegations are taken seriously and acted on promptly.

Designated Safeguarding Lead (DSL): Ryan Mulford

Camp Director/DSL — Email:Movementsnax@gmail.com

Deputy DSL(s): Owen Malcom.

• DBS checks for eligible roles, identity and reference checks.

• Safeguarding questions during recruitment and a signed code of conduct.

• Role‑specific training before working directly with children.

• Treat all children with respect and kindness; model positive behaviour.

• Avoid being alone with a child in a closed or unobservable space wherever possible.

• Maintain professional boundaries; no personal contact details or private messaging.

• Report concerns immediately to the DSL; do not delay or investigate alone.

We remain alert to physical, emotional and sexual abuse, and neglect, including bullying and online harms. Indicators may include unexplained injuries, changes in behaviour, fearfulness, or disclosures by a child.

1. Physical abuse

2. Emotional abuse

3.Sexual abuse

4.Neglect

1. 1. Immediate safety first: If a child is at risk of significant harm, call emergency services.

2. 2. Report promptly: Share concerns with the DSL (or deputy) the same day. If the concern involves a DSL, escalate to the Camp Director/owner.

3. 3. Record accurately: Use the Safeguarding Concern Form with factual notes (who/what/when/where). Avoid leading questions; do not promise confidentiality.

4. 4. Next steps: The DSL assesses and may consult with the Local Authority, police or other agencies as appropriate.

Parents are informed where appropriate unless doing so increases risk. We retain clear, dated records.

• Remove the person from unsupervised duties if necessary to protect children.

• Notify the DSL/Camp Director immediately. Seek advice from the Local Authority Designated Officer (LADO) where appropriate.

• Keep clear, confidential records and follow fair processes.

• Safeguarding records are stored securely and shared on a need‑to‑know basis.

• Information may be shared with agencies if it helps protect a child (UK GDPR permits this where necessary).

• Retention follows our Privacy Policy and any legal/insurer requirements.

• Parental consent is collected for photos/videos; we respect any opt‑out at all times.

• Images are used appropriately for promotion and never with identifying details without consent.

• Staff do not contact children directly via personal accounts or share personal contact details.

We maintain appropriate controls for any digital tools used by the camp and expect respectful online behaviour aligned with our Code of Conduct.

• We plan staffing to meet safe ratios for age and activity. Children remain with their group leaders.

• Clear procedures for toilet breaks, changing areas and one‑to‑one situations to reduce risk.

• Missing child procedures in place (immediate search, site lockdown as needed, parents/police informed).

• Controlled entry/exit points and sign‑in/out processes.

• Only authorised adults can collect children; ID may be requested.

• Late collection procedures and contact steps are communicated to parents.

• All staff complete safeguarding induction and annual refreshers.

• Specialist roles (DSL, first aiders) maintain up‑to‑date, role‑appropriate training.